Club Forms and Documents
Information and Forms > For Clubs
How to complete the SEO 5 form:
Student Exchange Organisation Details
Name of Organisation: Rotary Youth Exchange District 9600
Contact Person: "District Chair Name" - District Chair
Phone Number: District Chair phone
AASES Form No: Leave blank
Family Name: "Student family Name" Given Name: "Student Given name"
Change of School
The school needs to return the original to the District Chair
Change of Host Family
Please submit 1 week before change of host family
Please leave blank (to be signed by District Chair)
The District Chair is the Legal Gaurdian for the inbound Students while they are on the study exchange program in Australia
Please do not submit this form to the Department of Education
email to District YEP Chair firstname.lastname@example.org
A similar document to CL 2 but designed to assist clubs in selecting a student counsellor or other volunteer who will have appreciable involvement with the student.
A form designed to obtain information required by RI, in respect of people having direct contact with Youth Exchange students.
Clubs will submit this document to their District Youth Exchange Committee to obtain certification to host an inbound student.
Similar to CL 5 but will be used by a Club to receive certification to sponsor an outbound student. CL 5 and CL 6 are of necessity two separate documents because the timing relating to organising an outbound student varies appreciably from that of preparing for an inbound student.
A checklist for Clubs to confirm they have carried out all important duties. This form is passed to the District Committee so they also know a Club has fulfilled its obligations.
This all embracing policy sets out the things a District must do to receive certification including their certification of Clubs in the District.
This is the RI document that spells out precisely what must be done in the case of a reported instance of sexual abuse and harassment.
Sets out the procedures to be used by the District Governor in assessing potential new members for the District Youth Exchange Committee, or by the District Committee.
A check list to enable District Youth Exchange Committees to verify that many of the important tasks relating to inbound students have been carried out. The checklists are forwarded to the District Governor so he/she knows all is in order with Youth Exchange.